Notion combines be aware taking with challenge administration, and has earned many followers due to its intuitive, open, versatile interface—it could actually basically be something you need it to be, providing you with an internet canvas to make your individual mark on. Whether or not you’re simply getting began with Notion otherwise you’ve been utilizing it for years, the following tips and hacks ought to allow you to degree up your productiveness contained in the app.
You’ll be able to entry Notion on the net, by means of a desktop shopper, or by means of a cellular app. For the sake of simplicity we’ll be explaining the following tips by way of the Notion internet app, however the identical options can be found within the different apps as properly—they simply may work barely in a different way or be in a unique location within the interface.
1) Drop embeds into Notion
You’ll be able to embed extra content material into Notion than you might need realized: Click on the + (plus) icon on a brand new line, then Embed. Paste in a supported URL, then choose Embed hyperlink—the embed can then be resized and repositioned as wanted. You can too embed recordsdata (like audio recordsdata, PDFs, or movies) uploaded from your individual pc, by way of the Add tab.
This isn’t a complete record, however you’ll be able to embed content material from Canva, Fb, Instagram, Giphy, Github, Google Maps, LinkedIn, Pinterest, Reddit, Slideshare, Spotify, TikTok, Vimeo, and YouTube. Feedback and captions will be added to embeds, and they are often changed too: Click on the three dots on the embed (prime proper), then Exchange.
2) Convey again deleted content material
There’s no must panic in case you delete one thing in Notion that you just later determine you wish to convey again: Click on on the three dots within the prime proper of any web page, and from the menu you’ll be able to click on Undo (to return a step), Web page historical past (to see a extra complete record of current adjustments), or Present deleted pages (to convey again total pages that you just’ve erased).
3) Sync blocks throughout Notion
You’ll be able to sync content material blocks throughout a number of places in Notion, which has the apparent profit that you just solely must replace the content material in a single place—any edits that you just make are then copied throughout all the opposite places the place the block is. It’s helpful if you wish to have the identical boilerplate textual content on the prime of all of your Notion weblog posts, for instance.
To repeat and sync a block, choose it then hit Ctrl+C (Home windows) or Cmd+C (macOS). Head to the brand new location, press Ctrl+V (Home windows) or Cmd+V (macOS), then choose Paste and sync. Synced blocks are outlined in crimson, and if you choose any of them, you get pop-up choices for seeing the opposite places the place the block is synced, and eradicating the sync hyperlink.
4) Get discovered on the net
Notion pages will be saved personal, shared amongst a particular group of individuals, or made public on the net in order that anybody can discover them by way of hyperlinks and thru search engines like google: For those who’ve a web page that you just wish to be made public, click on Share (prime proper) after which Publish. On the similar time you’ll be able to select if the web page will be edited and located by means of search.
5) Construct your individual buttons
Buttons inside Notion are methods of finishing routine duties, and you need to use them in a bunch of various methods. Maybe the simplest technique to perceive what’s doable with them is to simply begin creating them—click on the + (plus) button on a brand new line, then select Button from the record. Give your button a reputation and an icon or an emoji to determine it on the web page.
Beneath the button identify, you’ll be able to add a sequence of steps which can be carried out when the button is clicked. You’ll be able to add any type of Notion content material block above or under the button, you’ll be able to add new pages to a Notion database you’ve created, and you may edit pages in a Notion database. All these steps will be rearranged, eliminated, and duplicated as wanted.
6) Arrange reminders in Notion
Reminders generally is a useful means of getting again to a process it’s essential to do, and you may drop them in just about anyplace you want: Sort “@remind” in a line to create a reminder, including a time, a date, or each, and you may edit the timing and different reminder settings after they’ve been created. Reminders take the type of notifications inside Notion.
7) Import content material into Notion
One of many methods during which it can save you your self a while in creating Notion pages is to import content material from elsewhere—all kinds of codecs are supported, from Phrase paperwork to Trello boards. To get began, click on Import from the left-hand navigation menu, then select the kind of knowledge you’d like so as to add to one among your present pages.
For instance, you may wish to do the majority of your textual content typing and enhancing in Google Docs on the net, after which import it throughout to Notion. Or possibly you’ve bought tables of knowledge in CSV format, which may then be moved over in just a few clicks. It provides you a whole lot of flexibility when it comes to creating content material in addition to coming into it instantly into one of many Notion apps.
8) Change how Notion begins
You’ll be able to select which web page you see once you first load Notion, simply as you’ll be able to select the primary web page that seems once you open your internet browser. Click on Settings & members from the left-hand navigation pane, then My settings: You’ll be able to select both Final visited web page or High web page in sidebar from the drop-down menu subsequent to the Open on begin heading.
9) Get some AI assist
Generative AI is all over the place proper now, together with inside Notion. You need to use it to provide you with concepts, to summarize present content material, to draft blocks of textual content, to repair your spelling and grammar, to translate between languages, and extra—although Notion does advise that the AI tech remains to be in improvement, and will output inaccurate info at instances.
Click on the + (plus) icon to create a brand new line, then sort press Area to convey up the AI choices. Your choices embrace Enhance writing, Make shorter, Make longer, Simplify language, and Clarify this, or you’ll be able to merely give Notion AI some directions about what you need—just a few hundred phrases on what Notion AI may also help you with, for example.
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